Introduction
- Are you looking for an administrative and varied position?
- Are you committed to 100% for the tasks and responsibilities entrusted to you?
- Is it essential for you to deliver quality, accurate work within set deadlines?
- Do you want to be part of a dynamic and enthusiastic team?
- Do you love working in a large company with a family, human dimension and real values?
Have you answered these questions YES answered? GREAT, then you are the person we are looking for!
What are your responsibilities?
As an in-house social secretary, the Operations Administrator Payroll role includes full responsibility for personnel management from A to Z. In addition, you will actively support the team to ensure error-free and efficient payroll :
- Management of administrative documents and communications
- Prepare and manage employment contracts, addenda, documents related to internal mobility and exit documents such as the C4
- Prepare and regularly update payroll sheets and manage essential documents related to employees' careers
- Follow up on contractual changes and ensure employee files are up-to-date and legally compliant
- Print, file and send administrative and social documents (termination letters, alerts, etc.).
- Managing internal communications through the internal mailbox and preparing and sending Social Risk Statements (DRS)
- Effectively organize and file documentation and incoming/outgoing correspondence for accurate records
- Onboarding and departure of employees
- Plan and organize all steps for integrating new employees, including preparing checklists, internal communications and welcome notes
- Handling administrative formalities and informing relevant teams when employees leave
- Provide necessary information and resources (access, materials, documentation) for new employees and communicate with internal stakeholders
- Follow-up of absences and workplace accidents
- Enter and follow up on medical certificates, various absences and other justification documents
- Organize and follow up on medical checks and management of workplace accidents in collaboration with the teams involved
- Maintain a follow-up system for absences and accidents to produce periodic statistics and reports
- Payroll management and benefits
- Managing orders for meal vouchers, eco vouchers and other employee social benefits
- Handling wage garnishments, assignments and debt mediation in accordance with legal obligations and employee requests
- Coordinate payroll administration, including preparing and reviewing documentation at the end of the pay period and sending out payroll forms
- Personnel insurance management, including tracking enrollments and changes
- Follow up on social documents, such as those related to economic unemployment and suspension of employment contracts
- Taking administrative steps when changes in employee social coverage occur
- Operational support and compliance
- Answering questions from operational employees about administrative aspects of their contract or wages
- Follow up on phones and emails, particularly through the payroll mailbox, to provide quick and accurate information
- Support administrative and operational teams in inspections and audits, including collecting and preparing required documents
Your talents and background
- You know how to build trusting relationships with internal customers
- You are meticulous, organized and work rigorously to deliver quality work within deadlines
- You have a passion for administrative tasks and work according to priorities
- You communicate clearly and concisely and adapt your message to your interlocutor
- You have initial experience in a social secretariat or human resources department
- You are eager to learn
- You are discreet, collegial, positive and helpful
What do we offer you?
- Real opportunities to take initiative and grow in a stable and enjoyable work environment
- A salary in line with your experience
- Additional legal benefits: meal vouchers, hospitalization insurance, group insurance, etc.
- An open-ended contract (20h/week)
Interested? Send your resume quickly!